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Even without knowing your market or the size of your business, we are sure that, on a daily basis, your company needs to handle a considerable volume of papers and documents. Considering the growth and evolution of businesses, it is very common for some companies to make mistakes in document management, especially if they do not operate with an automated management system.
Document management is a set of practices that ensure the entire document process, from origin to storage and use, complies with standards and contributes to agility, communication, and information flow.
To prevent your company from suffering the consequences of poor document management, check if you are making any of these 7 document management mistakes and discover how to solve them.
1.Excessive dependence on paper in document management
Unfortunately, many companies continue to carry out their processes and activities using paper. This resistance is caused by numerous reasons, such as a lack of knowledge of effective technological tools.
Persisting in the use of paper for documentation results in slow, inefficient processes that are prone to or have a high number of errors. Moreover, the large volume of paper consumes a significant amount of valuable physical space.
Deep-seated habits, such as familiarity with printed material, lack of knowledge and fear of the digital environment, inadequate infrastructure, and lack of training, reinforce the dependence on paper.
The lack of a paperless culture is risky. Paper deteriorates over time, and data is prone to loss, incorrect disposal, and even uncontrollable incidents like floods, fires, etc.
Combating this dependence on paper begins with seeking information about applicable technologies, such as a document management platform. This tool can bring numerous benefits, such as simpler and safer processes, and encourage a change in organizational culture.
Want to know the other 6 common document management mistakes? Continue reading in our complete ebook:
