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Picture this: you have encountered bottlenecks in the processing or storage of information. To make matters worse, your company has a large number of printed documents that are turning into a big snowball. How to bring order to chaos? What solution to use?
When you purchase an ECM solution, printing, shipping and storage costs are eliminated through digital capture, which provides instant access to content and processes from anywhere. This makes the big snowball of information give way to an agile and productive process for your organization.
So far you have understood what a company can gain by investing in ECM. But what about those who still haven’t realized the benefits of this solution? What other problems do they face?
According to João Penha Lopes (CEO of CleverTime Consulting), we can raise some points that answer this question. If your organization is part of the group that doesn’t know if it is time to invest in ECM, we can lend you a hand.
We have listed below some problems faced by many companies. Check those that are part of your business day to day:
( ) Paper storage costs considered excessive.
How much has your company been spending on document storage and management?
( ) Difficulty finding documents.
How much time do your employees waste when they need to find a document? How much time is wasted recreating documents that were not found?
( ) Unawareness of the existence of documents related to a particular subject.
How are subjects and documents related to them controlled?
( ) Degradation or loss of documents.
Have any documents been lost in your company?
( ) Lack of information on which step of the process the document is in.
Within a process, how is the control of the steps in which the document is carried out? What is the level of difficulty to get this information?
( ) Slow document approval processes.
How long does it take for a document to be approved, or even to get to the approvers?
( ) Slow response to customers.
How do your customers feel about your company response time?
( ) Need to “go to the office” to process pending documents.
How easy is it for your employees to access documents and processes?
( ) Finding restricted documents are being accessed by people who do not have permission.
How easy is it to obtain access to restricted documents? How does your company restrict documents today? Are there access controls, versions, revisions and approvals of these documents?
( ) Finding failure to comply with legal requirements.
What is your company level of control over compliance with legal requirements?
( ) Large number of employees assigned to deal with document processing.
What is the percentage of your company employees assigned to document processing? How many of these could be assigned to other functions if the management of these documents were performed by an ECM solution?
Is it time to invest in ECM?
Did you relate to this and check any of the items above? If so, it is ideal that your company invest in an ECM solution in order to streamline and facilitate the management of documents and processes, organizing the information spread and making simple processes more productive.
Try it for 15 days free right now! Or, if you prefer, request a demonstration from our consultants. Count on us to answer all your doubts and help your company!
