by 
Data governance is essential in the digital age we live in. It ensures data quality, security, and usability within any modern organization.
Process automation, in turn, plays several important roles in data governance, such as ensuring the standardization of the application of governance policies and procedures, and eliminating deviations that can occur with manual intervention.
It can also significantly reduce the time and effort required to manage large volumes of data. This allows teams to focus on strategic activities instead of repetitive tasks.
Undoubtedly, companies of all sizes and sectors need both data governance and process automation to collect, store, and analyze their information.
For this reason, it is crucial to understand why governance is so important and how the integration of automated technologies brings agility, error reduction, and compliance.
What is data governance?
Data governance is a methodology that manages the entire information lifecycle, from creation or collection to disposal.
This includes creating internal policies and procedures to ensure that data is properly processed when entered, accessed, stored, handled, and deleted.
Governance is responsible for establishing infrastructure and technology; configuring and maintaining processes and policies; identifying and appointing professionals with the authority and responsibility to handle and protect certain data.
In other words, data governance’s mission is to ensure that data is usable, available, accurate, secure, and private.
These elements are essential to ensure compliance with regulations and external standards, such as laws, decrees, and government requirements. One of the biggest examples of data regulation is the LGPD.
While governance establishes how data accuracy, reliability, integrity, and security will be preserved, its management involves implementing these procedures, including process automation.
The large volume of data that must be processed daily justifies the inclusion of this type of governance. This concern is an important step to a company’s digital transformation and its overall success.
What are the benefits of data governance?
As data is a source of information, one of its main advantages is supporting and substantiating decision-making.
Among the various benefits that can be achieved, the following stand out:
- Better and more reliable data;
- Centralization of information contributes to easier access;
- Facilitated coordination and communication;
- Increased agility and productivity;
- Version control of data;
- Regulatory, legal, and industry compliance;
- Cost reduction and control;
- Avoid working with incorrect or obsolete information;
- Improved customer service;
- Identify opportunities;
- Standardization of governance policy and procedure application;
- Elimination of variation due to manual intervention;
- Reduces the time and effort needed to manage large volumes of data;
- Lower incidence of risks associated with non-compliance;
- Risk management;
- Rapid adaptation to new data-related laws and regulations.
The structure of data governance
In practice, the structure that will enable data governance to meet the internal policies and procedures that have been established consists of the following components:
- Data governance committee: representatives from different departments and areas responsible for defining strategies and policies for governance;
- Data policy: a document that describes the principles, guidelines, and standards for data management;
- Goals and objectives: must be clear and aligned with the organization’s needs;
- Roles and responsibilities: defining which professionals or teams will be involved in data governance;
- Processes and procedures: documentation outlining how data collection, storage, handling, analysis, and availability will be conducted;
- Employed technology: resources that provide process automation and data security;
- Metrics and indicators: used to measure data governance performance and progress toward set objectives and goals.
In parallel with creating or maintaining these components, it is necessary to promote a data culture, encouraging the responsible and ethical use of information.
The structure varies according to the complexity or size of the company. However, for this structure to function effectively, support from top management, training, and appropriate technological tools are essential.
Process automation in data governance
Process automation is an essential tool for data governance.
With its help, there is validation and standardization in the application of policies and procedures. In this way, the time and effort spent managing the large volume of data produced is considerably reduced.
By automating repetitive tasks with high error rates, the company can focus on strategic activities that add value to the business.
Specifically in data governance, this tool works in data identification and correction, providing consistency and quality in the obtained information.
Fusion Platform as a data governance tool
By using Neomind’s Fusion Platform, data from different sources can be easily integrated. Being a complete platform, Neomind’s solution centralizes and facilitates the search and quick retrieval of information.
Regarding data security, Fusion Platform uses encryption and other features to ensure that data is handled precisely and consistently.
Since the platform includes authentication and access traceability, the risks of leaks and unauthorized access are reduced. Automation ensures data origin and usage tracking, storing useful information for audits and compliance verification.
In addition, all activities are logged in the system, allowing suspicious activities to be flagged. With the Risk Management module, incidents are identified and handled quickly and efficiently.
In its Analytics Central, it is possible to monitor data governance performance. Reports with relevant real-time information and predictive analysis can be generated to identify trends and patterns.
BPM helps optimize processes through mapping, optimizing, and managing the activity flow. The solution is fully customizable and supports scalable and secure data storage and processing.
Data governance can be applied to all types of processes. After all, all departments need data and information to make strategic and coherent decisions.
For example, marketing uses data to understand customers, while the supply team uses it to manage inventory, and so on.
Although it is recommended that data governance be implemented gradually, with high volumes of data being produced daily, there is no time to waste.
Try Fusion Platform and benefit from a complete solution for process management, documents, indicators, risk management, and digital signatures.
