by 
What’s the risk involved by having a confidential information in wrong hands? The answer of this questions you already know, just imagine your competitor knowing in advance about your new product, per example.
When we talk about information management, we need to know how important is to a company optimize and automize document management with an ECM software.
According to PwC, control and security are more important to companies (91%), than efficiency (77%)
Not only being GDPR complied, but also data is the most value active of any company, data and documents should be well manage.
The importance of BPM in GDPR Compliance
Almost every company have a side data management, it can also be out of the EU, but by the Right to be forgotten GDPR – erasing information from the data – anyone can ask to remove their personal information from any database. The company needs to respond within a month, otherwise it can be sued. It means the company needs to delete paper archive, the IT system and side data.
Since GDPR is a process, using the BPM is the same logic.
But why is it so important?
Any company should be concern with data security and data safety, but what is the difference between both? Data security is concerned with protecting your data against unauthorized use and Data safety concerns protecting data against loss by ensuring safe storage.
We know for sure that no company wants to live the chaos of having their confidential information exposed, right?
The ECM by Fusion Platform has a specific process, already available, focused on Risk Management and Data security. It’s possible to monitor and registry any risk situation to the data, such as define actions, probabilities and impacts. It allows a monitory frequency to risks, actions and results.
How can ECM contribute to data safety?
As we saw above, data is vital, and big companies already suffered with breach and leakage data, like Facebook had in the past.
When investing on an ECM solution, your company knows for sure:
- Only authorized user (even in a team, a small group or just an individual user) is able to access documents
- You can manage anytime the access to any document, by any user.
- The users are always getting updates version, also the control over all previously versions.
The right product, in the right place, at the right time takes data security and data safety to a next level.
Business process management (BPM) identify gaps and how they affect the businesses. Through elaboration, implementation and monitoring of business processes, making sure they run efficiently, improving it time to time, to protect the organization and create workflows. Even though the focus of GDPR has been data protection, without an efficient system, the organization may not achieve compliance, getting exposed to violations and fines. To conclude, the document management (specially the security and accessibility) is essential to any organization.
Still don’t know the best option in Business Process Management (BPM)? Meet the Fusion Platform.
Also read: The first steps to a Paperless ERA.
