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Since ancient times, man has been searching for ways to make life easier. In this context, technology arises as a consequence of the historical and cultural development of society, which is constantly changing. Day after day, new needs arise, causing technological advances to feed and boost globalization.
With globalization and the need to obtain information and documents instantly, document management has gained a new form and space in several areas.
Currently, due to being easy to deal with and practical, digital documents are already being used as much as physical documents. This way, Fusion Platform contributes to the entire process of storing and managing the digital versions of documents. For them to be used, technology through the process of implementing Electronic Document Management (EDM) is critical.
Difficulties of EDM in the legal field
The use of Electronic Document Management of legal documents still faces difficulties, because the legal nature of these documents is constantly questioned, since some judicial bodies follow the paradigms that only written and printed documents are truly valid.
In order to solve these impasses about digital documents, support tools are being created in order to ensure and protect both the validity of these documents and their storage in the electronic environment.
Electronic Management of Legal Documents
The implementation of an EDM tool allows easy, fast and efficient storage of legal documents, enabling safe retrieval, consultation and sharing.
Legal bodies and law firms, however small, work with a large volume of information and documents available only on paper, which makes it difficult to handle and consult them. Thus, the need for correct and effective document management is noticeable and necessary to make processes more effective and practical.
Electronic Document Management is a tool with several advantages, such as:
- Speed in its elaboration;
- Assistance in the consultation of documents;
- Archiving documents in a simple way;
- Immediate transmission;
- Reduction of costs with printing;
- Preservation of the environment;
- High storage capacity;
- Immediate transmission;
- Resistance to aging and deterioration;
- Elimination of paper accumulation and storage in active and inactive legal process documents, simplifying and reducing internal physical space.
In addition, the Electronic Management of Legal Documents ensures maintenance and backup of data in order to avoid losses, and can be used for different types of documents, such as:
- Client’s Personal Documents: ID, CPF, National Driver’s License, proof of residence, birth/marriage certificates, etc.;
- Procedural Documents: Petitions, declarations, corroborative documents, etc.;
- Legal Library: Constitution, Laws, Decrees, Jurisprudences, Summations, Models of Briefs, Contracts, etc.;
- Financial: Invoices, Bank Slips, Payment Vouchers, Receipts etc.
Mapping of processes
Document management facilitates the mapping of processes, which improves work in the office in order to determine deadlines and clients, separate processes by legal type (civil, criminal, social security, etc.), among other possibilities.
In closing
The Electronic Management of Legal Documents is fundamental and indispensable, because it enables the organization, security, efficacy and accessibility of legal documents, which have a personal and confidential character. This way, with the deployment of Fusion Platform, your office can work better with automated and streamlined processes. Try Fusion for free for 15 days!
