What is a BPM tool?

A BPM tool is a very useful resource for companies that want to analyze, manage, and improve their processes. Due to its many benefits, BPM is a methodology used worldwide in businesses of different types and sizes.

The practical application of BPM requires tools that combine technology in its favor.  For this reason, it is constantly updated and improved to meet diverse demands.

Thus, a BPM tool is capable of managing processes using automated workflows to unify the entire company.

In addition, they provide greater transparency regarding communication, and easy-to-analyze reports for assertive decision-making.

As you can see from this short introduction, BPM tools are very important. So, stay on top of it and transform your processes and your business.

Defining BPM

BPM (Business Process Management) is an adjustable methodology with the objective of organizing, facilitating, and managing the organizational processes that exist within companies.

In simple terms, a process is a set of activities aimed at achieving a certain goal. And, BPM standardizes the interaction among a process’ stages.

Thus, BPM manages processes because it enables analyzing, modeling, improving, publishing, and controlling the activity flow of all departments.

What is a BPM tool?

A BPM tool is an intuitive system capable of providing companies with the practical management, control, automation, and improvement of their processes.

In this sense, a BPM tool is used to measure, map, standardize, optimize, and automate a company’s processes.

Thus, BPM tools are used so that the process management is carried out with greater practicality, precision, accessibility, and security. It is also capable of improving your company’s performance and competitive differential.

For this reason, many enterprises opt to use technology-enabled BPM tools. That is, with software that allows a better application of the BPM methodology.

In fact, since there is a great diversity of BPM software available, it is necessary to understand your demands in order to choose the platform that will best meet them.

Process Management Categories

As you can see, BPM is very broad and may involve the use of several tools. Therefore, some theories categorize management:

System-focused: here BPM focuses on processes involving workflow that operate without much human intervention. Usually, processes are automated in systems.

Human-focused: here the BPM tool focuses on creating features to improve human interaction, such as a designed user interface, alerts, and notifications.

Document-focused: This covers everything about processes such as formatting, signing, and verifying contracts.

Obviously, the most advanced and up-to-date BPM tools are able to absorb and solve all of these demand categories in a unified way. In other words, with a single software, for example, the company has notification customization, electronic signature, and task automation.

What is the importance of managing a process?

Process management is important for the company’s success since its processes are designed with structured steps to produce consistent results.

Because of this, business process management makes it possible to predict results and mitigate risks. In addition, it makes enables you to see the weak links, bottlenecks, and failures that hinder the final results.

Consequently, when a process is poorly designed or managed, it leads to inefficiency, and impacts negatively the entire corporate ecosystem.

A BPM tool, among other advantages, allows the company to have its operations standardized, directing the focus to its true core business.

In addition, innovations may be added as the business advances, without compromising the current operation.

The benefits of a BPM tool

Undoubtedly, adopting a BPM tool brings many advantages. When processes are well-designed and detailed, their execution becomes more efficient, productive, and organized, contributing to overall better results and customer satisfaction.

BPM helps companies to offer more efficient products or services at a lower cost. In addition, when the approach is automation-oriented, they can adapt to changes faster.

Other benefits that BPM tools offers to organizations include:

• Issue detection and error reduction;
• The monitoring of processes with reports on productivity and procedures;
• Expenses and waste reduction;
• More data security, with extra protection for documents and information;
• Process automation;
• Increase in performance, productivity, and efficiency.

Features and capabilities of a BPM software tool

Platforms that use BPM tools serve to manage business processes. Therefore, among several features, they are capable of:

• Building forms to collect, display, and analyze relevant data and information;
• Automate workflow by assigning tasks, setting deadlines, rules, and permissions;
• Customize notifications and alerts, allowing you to track task status;
• Create and edit electronic forms to streamline processes and improve information accuracy;
• Offering low-code platforms with a simple design that allows you to drag and drop items according to user preferences or internal needs;
• Accessing control and mobility;
• Integrating with other software that the organization already adopts;
• Reporting and analysing metrics and process results;
• Monitoring activity and featuring dashboards.

With these and other features, a BPM tool is capable of positively influencing business productivity. Especially when considering usability, support, functionality, customization and integration capabilities.

BPM tool focused on the future

Business process management is moving towards an increasingly technological, dynamic, and practical approach. In this sense, BPM tools are being adapted so that more internal company users can identify, implement, and evaluate new ways to carry out their processes.

In addition, there is a rapid growth in intelligent automation, incorporating artificial intelligence, RPA, and machine learning to improve workflows.

Another point is the inclusion of BPM in business applications, adaptive process management, and interactive modeling. All these features make process automation more flexible and optimized.

In short, a BPM tool is a resource capable of generating competitive differentials for your business.

Is your company able to manage business processes well? Tell us, here in the comments, what it is like to use a BPM tool for you.

In case you still don’t have the benefits of a BPM tool, let us know too. Or, talk to one of our consultants.